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Evidence Guide: PUAPOLIV011A - Manage information within specialised policing functions

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PUAPOLIV011A - Manage information within specialised policing functions

What evidence can you provide to prove your understanding of each of the following citeria?

Collect information

  1. Information sources are established and managed to maximise the availability of information prior to, during and after the operation
  2. Information requirements are clearly communicated to collectors to focus the gathering of relevant information
  3. Appropriate collection techniques are applied to information sources
  4. Specialist information systems are accessed in accordance with agency guidelines
  5. Collected information is registered, recorded and stored for future access and retrieval
  6. Information gaps are identified and addressed to improve operational response
Information sources are established and managed to maximise the availability of information prior to, during and after the operation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information requirements are clearly communicated to collectors to focus the gathering of relevant information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Appropriate collection techniques are applied to information sources

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Specialist information systems are accessed in accordance with agency guidelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Collected information is registered, recorded and stored for future access and retrieval

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information gaps are identified and addressed to improve operational response

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Protect the integrity and security of information

  1. Legislative, policy and environmental factors are considered and addressed in the management of information
  2. Information is entered into organisational recording system ensuring the security and integrity of information
  3. Strategies, systems and procedures are developed and implemented to ensure the security and integrity of information
  4. Existence of internal control procedures is ensured in accordance with organisational policies and guidelines
Legislative, policy and environmental factors are considered and addressed in the management of information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information is entered into organisational recording system ensuring the security and integrity of information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Strategies, systems and procedures are developed and implemented to ensure the security and integrity of information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Existence of internal control procedures is ensured in accordance with organisational policies and guidelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Collate information

  1. Collation methods relevant to operational circumstances are identified and applied
  2. Effectiveness of collation is evaluated and methods are amended as required to provide relevant summary data
  3. Organisational administrative requirements are complied with
Collation methods relevant to operational circumstances are identified and applied

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Effectiveness of collation is evaluated and methods are amended as required to provide relevant summary data

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Organisational administrative requirements are complied with

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate information

  1. Source of information is evaluated to determine reliability and associated risk
  2. Information gathered is evaluated to determine operational relevance
  3. Existing information is regularly subjected to re-evaluation to determine currency
  4. Invalid and/or irrelevant information is removed from further processing in accordance with agency guidelines
Source of information is evaluated to determine reliability and associated risk

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information gathered is evaluated to determine operational relevance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Existing information is regularly subjected to re-evaluation to determine currency

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Invalid and/or irrelevant information is removed from further processing in accordance with agency guidelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse and interpret information

  1. Variety of appropriate thinking processes is applied to information
  2. Consistency of interpretations/inferences with available data is ensured
  3. Interpretations made are relevant to critical issues
Variety of appropriate thinking processes is applied to information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consistency of interpretations/inferences with available data is ensured

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Interpretations made are relevant to critical issues

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop inferences

  1. Possible interpretations are subjected to testing
  2. Possible interpretations are subjected to refinement and consolidation
  3. Sound inferences are formulated from tested interpretations
  4. Assessment is prepared identifying relationship between data developed and probable interpretations
  5. Sound recommendations are developed to provide direction to the operation
Possible interpretations are subjected to testing

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Possible interpretations are subjected to refinement and consolidation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Sound inferences are formulated from tested interpretations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessment is prepared identifying relationship between data developed and probable interpretations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Sound recommendations are developed to provide direction to the operation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Produce written report

  1. Intended recipients are identified and expectations are negotiated to provide relevant information
  2. Written report protocols are followed in accordance with agency guidelines
  3. Written report format, tone and language are specific to client need and/or operational circumstances
  4. Report content is accurate and written in a concise and logical manner
  5. Written report is presented in a professional manner
  6. Written report is disseminated to intended recipients in a timely manner
Intended recipients are identified and expectations are negotiated to provide relevant information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Written report protocols are followed in accordance with agency guidelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Written report format, tone and language are specific to client need and/or operational circumstances

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report content is accurate and written in a concise and logical manner

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Written report is presented in a professional manner

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Written report is disseminated to intended recipients in a timely manner

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain feedback from clients and operational units

  1. Lines of communication for feedback are established and maintained to review performance
  2. Feedback on products and dissemination methods is actively sought to review performance
  3. Feedback is acknowledged, recorded and appropriate action is taken to review performance
Lines of communication for feedback are established and maintained to review performance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Feedback on products and dissemination methods is actively sought to review performance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Feedback is acknowledged, recorded and appropriate action is taken to review performance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to:

ensure the integrity and security of information

accurately analyse and interpret information.

Consistency in performance

Competency should be demonstrated over time and across a range of simulated or actual workplace activities.

Context of and specific resources for assessment

Context of assessment

Competency should be assessed over time in a range of actual or simulated workplace environments.

Specific resources for assessment

There are no specific resource requirements for this unit.

Method of assessment

In a public safety environment assessment is usually conducted via direct observation in a training environment or in the workplace via subject matter supervision and/or mentoring, which is typically recorded in a competency workbook.

Assessment is completed using appropriately qualified assessors who select the most appropriate method of assessment.

Assessment may occur in an operational environment or in an industry-approved simulated work environment. Forms of assessment that are typically used include:

direct observation

interviewing the candidate

journals and workplace documentation

third party reports from supervisors

written or oral questions.

Required Skills and Knowledge

This describes the essential skills and knowledge and their level, required for this unit.

Required Skills

collect, record, collate, analyse, evaluate and disseminate information

communicate effectively orally and in writing

conduct formal and informal briefings and debriefings

delegate

manage time effectively

network

plan and organise information activities

solve problems

think laterally

Required Knowledge

dissemination and security

freedom of information and privacy legislation

information analysis and interpretation processes

information collation/recording and dissemination processes

jurisdictional laws

organisational/agency information management principles/techniques and systems

policies and procedures related to information gathering

recording

storage

Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Information sources may include:

Agents and operators both private and commercial

Departmental sections

Informants

Government departments and other agencies

Members of the public

Other police officers

Professional associations and event organisers

Specialist and public information systems/databases

Victims

Volunteer organisations

Witnesses

Managing information sources may include:

Compliance with organisational legal and policy constraints

Identification

Monitoring

Ongoing maintenance and evaluation of sources of information

Recording

Specialist information systems could include:

Australian Bureau of Criminal Intelligence (ABCI)

For search and rescue, this may also include COSPAS-SARSAT and similar satellite systems, the Australian Ship Reporting System (AUSREP) and/or similar systems

Interpol, National Crime Authority

National Exchange of Police Information (NEPI) system

Organisational information systems (such as COPS. in NSW)

Other government/non-government information services/databases

Recorded and stored include:

Documents

Electronic or manual storage

Files

Filing cabinets/compactus

Information recording systems such as computers, audio/video tape, photographs

Operational logs

Running sheets/logs including charts/overlays

Statements

Collation methods may include:

Categorising

Comparing

Covert and overt

Cross-referencing information collected

Electronically transmitted data and written correspondence

Interviews - face-to-face, radio, telephone

Linking

Surveillance

Validating

Visual observations

Operational circumstances may include:

Availability of resources

Environmental

Financial

Geographical operational areas

Technological

Timeframes

Evaluating effectiveness of collation may include:

Accuracy

Consideration of issues of credibility

Pertinence

Reliability

Validity

Re-evaluation means:

Subjecting existing information to evaluation processes in the light of new information received

Thinking processes may include:

Creative

Critical

Lateral

Reasoning that is deductive (hypotheses testing - gathering and interpreting raw data, identifying patterns or trends and testing them)

Critical issues may include:

Environmental

Medical

Physiological

Timeframe for survival

Testing of interpretations must be:

Balanced

Logical

Objective and comprehensive to be considered appropriate

Sceptical

And may involve critical evaluation, logical reasoning or additional data collection

Refinement and consolidation of interpretations involves:

Additional testing

Re-evaluation

Reformation or other activities aimed at confirmation to a strong degree of probability

Sound inferences may include:

An assessment being written

Formal or informal

Interpretations that are probable

Predictions

Sound recommendations that address both strategic and tactical issues

Verbal

Written report protocols may include:

Authorship

Covering reports (overview of operation, recommendations, attachments)

Dissemination/circulation schedules

Initial advice forms

Media release details where relevant

Messaging systems

Operational running sheets/logs, progress to date/current position, difficulties/issues

Written reports may include:

Briefing papers

Information report

Judicial and coronial

Ministerial

Operational

Strategic

Tactical

Professional manner may include:

Labelling of attachments

Paragraphing

Page layout

Using correct grammar and spelling

Feedback may be:

Formal or informal

Oral or electronic

Written

Appropriate action may include:

Examining and/or amending present and future methodologies

No action

Only responding to feedback